Student Handbook

Students who withdraw from their program may be entitled to a refund of tuition and fees, subject to the following schedule and conditions.

Refund Schedule

• Before program start: Full refund of tuition, minus the non-refundable registration fee
• First week of program: 75% tuition refund
• Second week of program: 50% tuition refund
• After second week: No refund

Fee Refund Policy

Non-refundable fees include the registration fee and the cost of any materials that have been used or opened.

Request Process

Students must submit a written withdrawal request to the Registrar's Office. Refunds will be calculated based on the date the written request is received.

Special Circumstances

Medical emergencies or compassionate grounds may be considered on a case-by-case basis. Supporting documentation may be required.

Outstanding Debts

Students with outstanding balances will have any applicable refunds applied to their account before any remaining balance is returned.

Introduction

The Acupuncture College of Manitoba recognizes the importance of regular attendance in ensuring academic success and maintaining a conducive learning environment. This Attendance Policy outlines the College's expectations regarding student attendance, reasons for excused absences, and procedures for managing attendance-related issues.

Attendance Expectations

Attendance is mandatory for all students enrolled in programs at the Acupuncture College of Manitoba. Regular and punctual attendance ensures that students fully engage with the curriculum, benefit from faculty instruction, and contribute to a productive and respectful learning community.

Reporting Absences

If a student cannot attend a class or clinical session, they are responsible for promptly notifying the instructor, program coordinator, or the College's administrative office. Absences should be reported before the scheduled class or session whenever possible.

Excused Absences

The College recognizes that there may be valid reasons for absences, including but not limited to:

• Illness or medical appointments
• Family emergencies
• Religious observances
• Official College-sponsored events
• Jury duty or court appearances
• Severe weather or other unforeseen circumstances

Students should provide appropriate documentation or evidence to support their excused absences, such as medical notes or official letters for court appearances.

Make-Up Work

In cases of excused absences, students are responsible for making arrangements with the instructor to complete any missed assignments, examinations, or clinical hours. Make-up work should be completed within a reasonable timeframe as agreed upon with the instructor.

Unexcused Absences

Unexcused absences are absences that do not meet the criteria for excused absences. Frequent unexcused absences may negatively impact a student's academic progress and performance.

Consequences for Excessive Unexcused Absences

Excessive unexcused absences may result in consequences that include:

• A negative impact on the student's academic performance, including lower grades or loss of credit for the course or clinical hours.
• Disqualification from participation in clinical experiences.
• Review by the College's Academic Review Committee, which may recommend academic probation or dismissal.

Attendance Records

The College maintains attendance records for all students, and these records may be requested by students or used for administrative purposes, including monitoring attendance and making determinations regarding excused or unexcused absences.

Appeals

Students have the right to appeal any decisions related to attendance consequences. Appeals should be submitted in writing to the College's Academic Review Committee. The Committee will review the appeal and make a final determination.

Conclusion

The Acupuncture College of Manitoba's Attendance Policy is designed to promote academic excellence, professionalism, and a respectful learning environment. Students are expected to understand and adhere to this policy, communicate proactively about absences, and take responsibility for their attendance. Frequent absences without valid reasons may have academic and programmatic consequences.